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Protocol Assistant
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Job Title: Protocol Assistant
Location: Tunisia
Company: African Development Bank
Job Summary: To provide protocol services and manage relations with HO or host country offices.
Job Description: The main functions of the Protocol, Privileges and Immunities Division (PSEG.2) are to provide protocol services and manage relations with the Bank Group Headquarters or host Country Offices of the Bank Group and diplomatic missions. The position: The mission of the Protocol Assistant is as follows: Receive, process and carefully verify documents to maintain and strengthen the trust of African Development Bank partners Ensure the careful preparation of draft notes verbales addressed to the host country and diplomatic missions in with particular attention to preserving the Bank's good image. Prepare administrative correspondence addressed to host country authorities taking into account local specificities. Manage day-to-day affairs with host country and diplomatic missions, in accordance with protocol standards and relevant instruments Ensure the faithful implementation of Partnership Agreements Duties and responsibilities Under the supervision and direction of the Principal Protocol Officer, the Protocol Assistant main tasks are to: 1. Receive and process visa applications from staff members of the African Development Bank and their family members; 2. Prepare notes verbales for visa applications; 3. Send visa requests to diplomatic missions for missions, holidays, children's study trips, medical evacuation and transit stays; 4. File visa documents; 5. Liaise between PSEG, various ministries and other host country authorities as well as between PSEG and the various Diplomatic Missions; 6. Welcome and assist the President, Elected staff, official delegations and guests of the African Development Bank at the Airport; 7. Keep monthly statistics on visa activities; 8. Process and follow up on visa and residence applications with relevant services; 9. Ensure protocol is respected at ceremonies and events organized or co-organized by the Bank; 10. Contribute to ensuring that protocol is respected at African Development Bank Group Annual Meetings and other statutory meetings.
Requirements: Hold at least a higher education (Bachelor’s or Master’s degree) diploma in diplomacy, law and administration. 2. Possess at least five (5) years of professional experience in the area of Protocol, Public Relations or Public Administration. 3. The incumbent should also have work experience in a multicultural environment. 4. General knowledge of Protocol and similar experience in an intergovernmental organization 5. Private-sector experience would be an added advantage. 6. Possess sound knowledge of diplomatic norms and practices. 7. Ability to communicate effectively in both written and spoken English or French with a good working knowledge of the other language. 8. Proficiency in the use of common Microsoft Office applications (Word, Excel, Access and PowerPoint); knowledge of SAP (or another integrated document management system or quantitative and qualitative data analysis tools) would be an added advantage.
Salary:
Currency:
How to apply: Please apply online at: www.afdb.org THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT (THE INCUMBENT WILL BE CONSIDERED AS LOCAL STAFF AND WILL NOT HAVE INTERNATIONAL STATUS).
Closing Date: 21/11/2018
Additional information:
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